AI BID MANAGEMENT SOFTWARE FOR GENERAL CONTRACTORS

Know what every bid includes before you carry it

Invite subs, collect their bids, and level them against your budget, all on one record. Kit reads the proposals and lines them up scope by scope. Your team decides what to carry.

Start Trial See the ITB tool

09 21 16 · Drywall & FramingChange request #1

ScopeEstimateSummitKeystonePacific

Leveled total$1,206,000$1,284,000$1,212,500$1,301,800

Metal stud framing$438,000$412,000inclincl

Gypsum board, Level 4 finish$561,600inclincl$538,000

Acoustical insulation$92,000inclinclincl

Fire-rated shaft wall$96,000inclexclincl

Firestopping at penetrations$18,400inclincl—

The quotes are in. Now what do they include?

Every sub sends a different PDF with a different idea of what “complete” means. Buildr collects the bids, AI takes the first read, and your estimators spend their time on the decision.

Drywall & FramingSubmissions

Summit Interiors

via Bidding Portal

Needs Review

Keystone Wall Systems

via Email reply

Needs Review

Pacific Drywall Co.

via Bulk Upload

Needs Review

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Bids land on the record

Bids from the Bidding Portal, invitation replies, and Bulk Upload land on each sub's record, organized for review. Less chasing proposals across inboxes.

Keystone Wall Systems Bid.pdf · page 3

Exclusions: Bonds. Permits. Shaft wall assemblies by others. Winter conditions.

Fire-rated shaft wallKeystoneexcl

Flagged for review. No plug guessed.

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AI does the first read

Kit pulls the key numbers and scope out of every proposal and flags potential gaps. Your team gets through bids faster and sees what may be missing.

Decisions on Culver High Rise

Plug the shaft wall gap at our estimateAK

Carry Summit InteriorsAK

Merge into the main budgetJR

Made by your team, on the record

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Your team makes the call

With the first pass done, estimators spend their time on analysis and deciding what to carry. Nothing reaches the budget until a person merges it.

ITB, built in

Manage the whole bidding process in Buildr.

Bid packages, documents, invitations, reminders, and every bid that comes back, all in Buildr's ITB tool. Subs don't need an account, and nobody keeps a spreadsheet of who went quiet.

Start from your budget

Bulk-create bid packages from your budget's cost codes, then pull budget lines in as each package's scope. Set the due date, the deadline rule, and automatic reminders.

Share the right drawings

Shared Documents reach every package and pin a version, so bidders never see a draft. When a set changes, push the new version and email your bidders in one flow.

Invite from your Directory

Filter trade partners by CSI trade, distance from the job, and fields like prequalification. Each company's ITB Primary contact is picked for you, and Do Not Invite contacts never get bid emails.

Subs bid without a login

Every invitation opens the Bidding Portal. Subs say whether they'll bid, download your documents, and upload their proposal. No account, no password.

Track every bid

Each bidder's Activity logs invites, portal views, downloads, email replies, and submissions. A revised quote becomes a new version instead of overwriting the first.

Illustration with demo data: the Bidding package list for a project, with each package's cost code, bidder count, bids received, and due date, plus the submission deadline rule and weekly reminders.

Illustrative examples with demo bidders and data.

Kit in action

Level a package in one conversation.

Kit does the reading and the lining up. Your team approves the setup, decides what to plug, and merges what it carries. Your main budget doesn't move until then.

Illustrative example with demo bidders and pricing.

One record for every bid, so your agents start with context.

Bid packages, invitations, subs, bids, leveling, and carried pricing live on one connected record in Buildr. Kit works on it inside the app. Through the Buildr MCP server, the AI your team already uses can work on it too.

Connect your AI to Buildr

Bid package09 21 16 Drywall & Framing

InvitationErin Walsh, opened Nov 3

BidPacific Drywall Co. · Submission #2

LevelingFirestopping plugged at estimate

Budget lineCarried price beside your estimate

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Every number has a trail

Each carried price traces back to the bid, the invitation, and the package it came from. When someone asks why you carried a number, the answer is already there.

Which of these subs have we worked with before?

Summit Interiors

Bid 6 packages with you since 2024

Keystone Wall Systems

First time bidding with you

Pacific Drywall Co.

Bid 3 packages, carried twice

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History your agent can use

Ask Kit which bidders you've worked with before or how often a trade partner has bid with you. It answers from your records, not a blank chat.

Your AI, connected to Buildr

Level every bid on the drywall package and flag exclusions.

Change request #2

15 scope responses, 2 exclusions flagged

Waiting for a person to merge

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The budget stays a human call

Leveling edits from Kit or any connected agent land on a change request. Only a person can merge it into your budget.

Questions about bidding in Buildr

Do subcontractors need a Buildr account to bid?

No. Every invitation and message has a button that opens the Bidding Portal, with no login or password. Subs say whether they'll bid, download your bid documents, and upload their proposal. They can also reply to the invitation email with the proposal attached.

What if a sub emails a bid straight to an estimator?

Drop the files into Bulk Upload on the package's Bid Level tab. Buildr reads each one to match the company, contact, and base bid total, and you confirm them in one pass. You can also hand the PDFs to Kit.

Do I have to use Kit to level bids?

No. The same leveling table is on every bid package's Bid Level tab, and you can fill it in yourself. Kit is the fastest way to read the proposals and fill it in.

Can Kit change my budget on its own?

No. Bid leveling happens on a change request, so your main budget stays untouched while you level. A person reviews the current and proposed values and merges the change request. Kit also asks before it sends invitations or emails your bidders.

Can our own AI agent work on bids?

Yes. Through the Buildr MCP server, Claude, ChatGPT, Microsoft Copilot, or Grok work with your account's permissions. They can invite and email bidders directly, so ask for what you mean. Their leveling edits land on a change request that a person merges in Buildr.

How is Bidding different from Estimating?

Estimating is where you build the number: budgets, historical costs, revisions, and value engineering. Bidding is where you get it priced: bid packages, invitations, sub bids, leveling, and carrying sub pricing back into that same budget.

Know what every bid includes before you carry it

The quotes are in. Now what do they include?

Bids land on the record

AI does the first read

Your team makes the call

Manage the whole bidding process in Buildr.

Start from your budget

Share the right drawings

Invite from your Directory

Subs bid without a login

Track every bid

Level a package in one conversation.

One record for every bid, so your agents start with context.

Every number has a trail

History your agent can use

The budget stays a human call

Questions about bidding in Buildr

Find the gap before it finds your budget.